The EquiMaster Horse Breeding & Management System is a comprehensive suite of software designed to address the process, management and accounting requirements of a horse stud.

The software has been built to run either as a stand alone system or as a networked, multi-user system.

Key features include:

• A centralised database of all horse records and procedures,

• Fully integrated billing with separate ledgers for the stud and vet (and any other providers processed by the system),

• A daily worksheet to help manage the procedures to be applied to a horse,

• Automatic generation of notices to owners of key events such as arrival, foaling, service, etc…

• Summary level horse enquiries,

• Rapid access to horse information by owner,

• Automatic calculation of agistment, generation of booking and service invoices,

• Bulk invoice and statement production,

• Detailed payment and adjustment processing,

• Automatic production of bank deposit lists based on payment entry,

• Comprehensive reporting,

• Production of Stud Book documentation

• Integration with word processing,

• Integration with third party general ledger,

• Flexible access to third party report writers, database management functionality such as season rollover, administration of user passwords & access and system purging.

Flexibility

A key approach in the design of the system has been the recognition that not all horse studs will operate in exactly the same manner. As a result of this the system has been built in a manner that allows it to be easily tailored to meet differing requirements without re-programming. Fundamental to this approach is the use of system and user defined procedures. System procedures cause specific actions to occur but the user may adapt the parameters to meet their exact requirements. User defined procedures allow the user to define actions that are specific to the particular environment.

Information Integration

All information within the system is completely integrated. This means that information that is entered in one area of the system is immediately reflected in other areas, ie. There is no duplication of entry. Further, information relating to vets and the stud is held in the one database and accessible from a single point, ie. The horse, but from an accounting point of view is held separately so that funds can be managed by individual ledgers, as per legal requirements.

Owner Service Focus

The system has been designed with the objective of the users being able to provide a greater level of service to owners. For example, the owner & horse enquiry allows summary information about all of an owners horses to be quickly and easily obtained, owner name searches allow searching by name as well as the first and second name of all owner contacts and standard letters can be automatically generated for correspondence to owners on key events such as service, foaling etc.

Security

Recognising the importance of the information held within the database, the system has been set up with full password protection. Further, each user can be assigned access rights. This allows the ability to view, add, modify or delete information to individually allowed or restricted. In this way some users may be given “enquiry only” access, while some users may be allowed to update certain areas and others may be allowed access to all information.